This section describes how to add content to your collection if your media has not been cataloged and a data file does not exist for your content. You will import your media using Insight Studio just as in Workflow #1 but you will skip the Data Import steps. Your data will be added later using Inscribe.

Importing Media

After you have published your new collection, click the Import Media button in the Insight Studio Task Menu to start importing media to your collection.

1. Click New to create a new batch. A batch represents a group of media items imported at the same time. The batch in the left panel will show the date and time it was created. If you do not create a new batch, a batch will be automatically generated whenever you add content to the Process List.
2. Media files can be imported to your collection in one of two ways:
   1. You can drag files from where they are stored on your file system and drop them onto the Process List panel to the right of the Batch panel.

-or-

1. 1. You can find the media files you want by clicking Browse and importing them from your file system to the Process List.
2. Once the Process List contains the files you wish to import, click Import. A status message will appear to indicate Pending, Processing, Uploading, or Complete for each file. When the entire batch has been processed completely, Finished Importing Media will appear at the top.
3. Click the Linking tab and make sure No Mapping is selected. (This is the default for Insight Studio so you should be able to skip the Linking tab entirely for this workflow procedure).

1. Click the Review tab to see thumbnails of your imported media. You will see that the images are categorized as Not Linked.

1. Click the Publish tab.

1. Move all unpublished media from the current batch into the Published Media table for processing by clicking Select All Unpublished Media and then clicking the button. Move media objects back to the Unpublished Media table by selecting them and clicking the button.

1. Click Apply Changes to publish media to your Insight collection.

You do not need to click Apply Changes for your media to be viewed in Inscribe but once you have cataloged and mapped records to your media in the next steps, you will need to publish your media in Insight Studio for the media to appear in Insight. You should click Apply Changes and publish your media now so you do not have to return to Insight Studio to perform this task later.

If your collection contains no data (and no links to that data) you will not see your images in Insight. To view your media in Insight, you must first provide data and link that data to your media. You can do this using Inscribe.

Adding Data in Inscribe

You can provide descriptive data for your media by individually cataloging records using Inscribe.

Cataloging Records by Hand

1. Log on to Inscribe. Select the collection you will edit.

1. Under Edit, select Record-To-Media Mapping (or use the shortcut keys CTRL+E).

1. To view the media you wish to catalog, click Show unlinked media in the media panel on the right. You should see the unmapped media files you imported using Insight Studio.

1. Select an image by clicking on it once. It will become highlighted in red.

Optionally, double-click on a thumbnail image to open a reference of that image. You may drag this image anywhere on the screen while you catalog its corresponding data and reference either the image itself or its small thumbnail in the image tool bar.

1. Minimize the Record-to-Media Mapping window. You should see the Data Editor window, which is open whenever you log on to Inscribe. If you have closed this window, click File, click Open Record, and then select your collection (listed as your catalog template's name or the primary record type of your catalog template).

1. Click new record.

1. Add data for your media item. In this example, the Simple Labels template was selected when the new collection was created. You will see the fields for your selected template in this editor window.

1. Click Save after data has been added.

Mapping Data to Media with Inscribe

Once you have created a record for a media item in Inscribe, you must link the two together for the item to appear in Insight.
The following steps can also be used if you import media and data using Insight Studio but do not apply links in the Linking tab of the Import Media process.

1. In Inscribe, open or return to the Record-to-Media Mapping window.

1. Click Show unlinked records in the Records panel on the left. You should see any data records created in Inscribe that have not been mapped to media and any data records that were imported using Insight Studio that were not mapped to media.

1. Click the data record you would like to map (it will become highlighted in red) and then click the corresponding image you would like to link it to. You will receive a confirmation message.

1. Click Yes to map the data record to the media item.
2. Click Save to save the mapping.
3. Click Show unlinked records and Show unlinked media. The data record you mapped to a media item should not appear as a result in the unlinked records panel. The media item it was mapped to should also be missing from the unlinked media panel.

1. You can check your collection in Insight to see if the mapping was successful. If your media item and record were linked successfully in Inscribe (and your media was published by clicking the Apply Changes button of the Publish tab in Insight Studio's Media Import process), the image will appear in Insight.

Perform this cataloging by hand and mapping process in Inscribe for all media that requires data.
Index
A
Access7, 8, 9, 10, 11, 12, 13, 14, 15, 17, 19, 20, 21
Adding a User Group13, 14
Administrative User9
Administrator Tools21, 50
Authentication9, 22
C
Cataloging Records66
Cataloging Template23, 26, 33, 40, 42, 48
Code Key11
Collection50
Collection Manager5, 7, 8, 9, 11, 13, 16, 18, 20, 26, 30, 33, 40, 42, 45, 48, 50, 53
Controlled Vocabularies24
D
Date23, 37, 40
Delete8, 10, 15, 16, 20, 25, 41, 47, 59
delete collection8, 10
Delimiter36, 54
Dependent24, 33
E
Export15, 17, 25
F
Field Groups23, 27, 33, 35, 40, 41
Fields23, 29, 34, 40, 41
Fuzzy Date37
G
Group Name11, 14, 15, 20, 21, 35, 36
Groups9, 13, 22, 40, 41
I
Importing54, 58, 59, 63, 64
Importing Data54, 63
Importing Media58, 59, 63, 64
Independent23, 24
Index73
Inscribe2, 5, 14, 16, 18, 23, 24, 37, 39, 40, 45, 48, 63, 65, 66, 67, 69, 70, 71
Insight Administrator Tools7, 8, 9, 16, 18, 21, 47, 50
Insight Shares19
Insight Studio7, 8, 9, 10, 11, 12, 13, 14, 15, 18, 19, 23, 25, 26, 32, 33, 35, 40, 42, 43, 45, 46, 47, 48, 49, 53, 54, 63, 64, 65, 66, 69, 70
Insight Studio Access7, 9, 10
Institutional Collections42
J
Java5, 16, 17, 48, 51
Java Client5, 16, 17, 48, 51
JPEG20005, 6
L
Linking59, 63, 64, 69
Log11, 12, 14, 66
Long Text23, 37, 38
M
Managing Users7, 11
Mapping60, 64, 66, 67, 69
Media2, 15, 16, 29, 40, 58, 61, 63, 65, 66, 67, 69, 70
Media Group15
Media Manager5
Multi-Page Document15
N
New Collection42, 48
Numeric23, 37, 39
O
ObjectID40, 59
Order29, 40, 41
P
Permissions18
Personal Insight5
Presentation15
Profiles16, 50
S
Shares19
Short Text23, 37, 38
Sort29, 40, 41
SPS17
T
Template23, 25, 26, 27, 28, 30, 33, 40, 42, 48
Theme44
Thumbnail41
U
URL17, 25, 27, 33
User Group11, 12, 13, 14, 20
User Groups13, 14
User Manager5, 8, 9, 11, 13, 20, 21
V
Virtual Collection17, 42, 47, 48, 50, 51, 52
Vocabularies24, 33
X
XML6, 25
XML Gateway6