Common Terms and Definitions

Collection (Institutional)
Each Insight Collection Manager can contain one or many collections. Each collection is a logical organization of content sharing the same Catalog Template.
Virtual Collection
A Virtual Collection is a subset of a collection that is displayed as its own collection by the Insight Java Client, BrowserInsight, and XML Gateway.
Media Group
A Media Group is a logical organization of objects and images. Both collections and Virtual Collections are unique types of Media Groups.
User Group
A User Group is a logical organization of Users with shared permission settings and authentication rights for a specific collection. User Groups are matched with a private Code Key that allows access to a collection (via an access Profile).
Profile
Profiles control access and permissions for Insight and Inscribe, from maximum viewable image sizes to image export sizes, etc.
Field & Record Field
Fields are the base data components in Insight. Fields can be organized for display in Field Groups. Record Fields are the Inscribe equivalent of Fields. Record Fields are organized by Record Types.
Field Group
Field Groups are used to organize Fields within Insight's Data Window.
Record Type
Record Types are the logical grouping of Fields for data entry.
Catalog Templates
Catalog Templates represent the fields, groups of fields, and field properties for the Insight Client and Inscribe. Catalog Templates control all data-level interactions within Insight. This includes data validation, data types, grouping, linking, quick-search fields, cross-collection searching properties, source-table write-back, and other data-related properties of BrowserInsight, the Insight Java Client, and Inscribe.
NOTE: For those familiar with the Administrator Tools, Catalog Templates are the union of: - Fields- Field Groups- Record Fields- Record Types- Record Relationships- Field Standards

Standards Mapping
Standard Mappings enable Insight to map content between collections with disparate data structures by allowing the correlation between the local standard (that of the current collection) and an external standard (that of another collection).
Object IDs & Media IDs
Objects and media records form the foundation of Insight. Each object in Insight represents a unique record in the data editor or record in the source data. Each media record represents a unique media item that has been imported into Insight. Each object and media record contains a unique ID. Together, these IDs represent the fundamental elements of Insight.
NOTE:For collections that maintain source-table write-back, Object IDs are directly tied to the unique row IDs of the database table.
Object IDs and Media IDs are used throughout Insight and are preserved even after indexing, re-indexing, and other tasks, ensuring that records and media maintain their relationships over time.
Media Processing
Media processing is built around the import of source media files and the creation of JPEG and Wavelet (MrSID & JPEG2000) derivatives for use in Insight.
Media Batches
Media Batches are organizational tools that allow administrators to control and manage content. Batches are organized chronologically and are commonly used to group content imported at a specific time. Once created, batches can be used to review and update links for previously imported content.
Importing Data
Insight has three methods for importing data:
Manual Data Input
Data can be manually entered using Insight's cataloging tool, Inscribe.
Bulk Data Import
Bulk data import can be performed using Insight Studio. Current data formats include simple, delimited data sources such as tab (.TAB) or comma-separated (.CSV) data. XML data import was added in version 5.5.
Published View of External Data Tables
In some cases, institutions use Insight as a portal for existing data sources. For example, they may attach visual resources onto an existing library system or other database model. To accomplish this task, you will need to combine the resources of Insight Studio and Administrator Tools, which will enable you to index content from the external source and import it into Insight. Optionally, Insight can be configured to write any changes made within Inscribe to those external tables.