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Collections are very tightly tied to data schema- or data templates- from the Collection Manager. When creating a collection you first select an existing data template or create a new data schema. Next, set up the collection properties (thumbnail labels, header graphic, sort order, etc). Once these properties are created you're ready to go to the Library Uploader and upload media items and data directly to a collection. Or, you can also move items from existing collections or the Independent Media Items Container into a collection.
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Using the LUNA Administrator you can grant access to collections. You can create different credentials so as to grant different access permissions. Only administrators have access to the LUNA Administrator.
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Tip: While every media item has a record when in a collection, you don't need actual data in the record in order for the item to display in the Viewer. |
About Independent Media Items Container (IMIC)
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If you're not sure how to structure a collection but want to add your content to the system, uploading to the IMIC is a good idea. You can then organize the content using labels and easily copy items into a collection. Once a media item is copied into a collection a blank record is created for you. The IMIC allows you to add the same item to different collections. Consider it as a staging area for the content you haven't organized or cataloged yet.
MyUploads
If you've added items to the LUNA Viewer using the MyUploads feature, they will appear here in the IMIC. By default the items in the IMIC are private to you, but you can make them available to other users by changing the access permissions. You can also choose whether the items can be edited and deleted by others. You can also choose whether or not the item will display in the LUNA Viewer.
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Checking the item for display in the LUNA Viewer is an important concept. The LUNA Viewer allows users to add items to a Media Group and then share this Media Group with a wider audience. All items in the group must be marked as public AND for display in the LUNA Viewer in order for this wider audience to see them. Otherwise, when they try to access the Media Group
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My Uploads
The LUNA Viewer has a My Uploads feature which allows certain users to upload items directly from their desktop into the system without using the LUNA Library Uploader. These items are marked as public by default and will appear in the IMIC for all to see.
This is useful if you don't want to give a user access to the LUNA Library but they still want to upload content to the system. A collection administrator could then easily find those items by searching by owner and add them to a collection. In essence this is a simple way for people to add content to the system without having to give them access to the other tools.
When you are in context of the IMIC you'll see all your items as well as other people's MyUploads My Uploads items marked as public.
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