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Since records, custom data fields, and embedded metadata are all indexed you can search the system by specific data:
- all these words: searches for all of the words in any order. Using Boolean logic, this search is similar to using "AND". If you entered "World Heritage Sites" in this search box, the search results would contain only those items containing containing all three terms. The Boolean operator "AND" is used automatically with this option, so you don't need to enter it.
- any any of these words: searches for any of the words entered in the search box. Using Boolean logic, this search is similar to using "OR". If you entered "World Heritage Sites" in this search box, the search results would contain all items containing any of the three terms, including results with only "World", only "Heritage", and only "Site". The Boolean operator "OR" is used automatically with this option, so you don't need to enter it.
- this this exact wording: searches for all of the words in the exact order. This is similar to using quotation marks in other search engines. For instance, if you were searching for "World Heritage Sites", search results would contain only those items that contain the exact phrase "World Heritage Sites".
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After executing a search, click on "Save Search" to save that query. This is helpful so that you don't have to build the same search query over and over. When you select "Save Search" you'll be saving this as a search filter and can choose whether or not to have this search filter display in your quicklist, and whether it should be publicly viewable.
You'll find that your saved search query queries using the "Load Search" pull down menu in the advanced search or in your quicklist to the left of the Library thumbnails where the other filters are (All, Drafts, Starred, Batches, Labels).
To manage these saved searches click on "Manage Saved Searches".