The LUNA Uploader makes importing media items and data into your collections and the IMI a snap.
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If you've uploaded items and records but forgot to auto link, no problem. Just go back to the settings and select the field and one of the 3 options below the pull down menu, then click "Apply links now". This will then link all the items and records. You can apply these links even after everything has been uploaded. |
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A best practice when uploading content into LUNA is to always include "Filename" as one of your data fields. This is the easiest way for the system to link the records and items together. |
I do not have a Filename field or a linking field in my data, how do I link my images with records?
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To create the linking file you need to choose a field from your schema that is unique (different) for each record. Usually a field like "Identifier" is used. You will create a "Linking File" that is tab separated tab separated (instead of comma separated) .txt "Linking File" that will link images to records using the filename of the image and any field you choose from the records (a field that is unique for each record is highly recommended). Create a file that has 2 columns of data. On the left side is the file name of the media you are uploading or have uploaded and on the right side the field in your schema you choose.
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My media item and data did not link, what do I do?
If you forgot to make your linking selections before uploading items, you can manage the linking of records and media items after they have all been uploaded. Open the batch that has the .csv file uploaded. Open the "Settings" menu (next to the Tools menu up top). Select the linking field from the pulldown menu under "Link records and media items with". Then select one of the 3 options below and click "Apply links now". This will link all the items and records.
If you do not have a linking field in your data, you will need to use a linking file instead. See the answer above.
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This error happens if something is wrong with the data file you uploaded. A User can click "Download log" for info. Usually one or more fields are missing or out of order in the upload file. It could also be that fields with repeating values are not set up correctly. If one of the fields in the first row of your .csv (the field defining row) is missing, mis-typed, or in the wrong order you will get an error. You can download a blank .csv for the collection you are working on in the lower left of the Uploader page. This blank .csv will only contain the first row with the correct data fields in it. You can use this to verify that your format is correct on the .csv you are trying to upload that is getting errors.
Upload media items only
Open the Uploader page from the Tools menu. Select the collection you would like to upload images for. Create a new batch or use the existing batch. Now click the "Select Files" button to search your computer for the files you want to upload. Select all the images you like. When all images have been selected, click "Start Upload".
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You can also use Drag and Drop to add your files. |
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The easiest way to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the fields setup properly but no records. This file is located in the lower left "Download blank data schema .csv file". You can then begin to fill in the rows with your record information.
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The .csv file must match the data schema you selected in the Collection Manager when you first established the collection properties. If you download the blank .csv from the Uploader page it will be the correct schema or the collection selected. |
I have repeating fields in my data, how do I prepare my csv file to upload my data records?
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At the top of the screen is a tab for Authorities. You can use that tab to select which Authority you want to upload to, using a .csv file. The easiest way to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the authority fields setup properly but no authority values. This file is located in the lower left "Download blank authority schema .csv file". You can then begin to fill in the rows with your authority information.
To upload your authority .csv file, select or create a batch then select the file you're going to upload. When you have selected the authority .csv file, click "Start Upload".
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Initially in the Settings menu you can choose to have the media items and records you upload be available in the viewer. By default both the media items and records will be checked for display. If you did not choose to have the items viewable when you uploaded them you can always make items viewable/not-viewable using "edit" in the Library.
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- Uploader display fields - Select up to four fields of data to display in the Uploader when uploading data records. These fields are just for the Uploader.
- Image Analysis (v7.2.5.0+) - If you enabled Image Analysis in the Collection Manager properties, checking the boxes will enable Label, Text and/or Landmark detection when uploading images.
- Link records and and media items with - You can decide what field to use to link records with media items. The 3 options below inform LUNA to search for the specific items to be linked.
- Apply links now - This allows you to link records with media items after an upload is complete.
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