Granting Access with Credentials and Access Permissions

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A credential is assigned to a user. The settings in a credential determine:

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Say you want to create a credential for a user whose responsibility it is to create and manage collections & data templates. You can design a custom credential that allows for access to the Viewer and Collection Manager while restricting access to the Administrator. Check create, edit and delete under the Templates settings and check create and delete under the collections settings to grant the appropriate permissions in the Collection Manager. Note, the permission to allow “editing” of a collection is set in the access permission. In this same credential, you’ll also grant access to export images and use My Uploads in the Viewer. Typically, the collection(s) you assign to this credential will be associated with the “admin” access permission or a customized access permission.

Good for visual resource librarians, faculty, curators.

About Access Permissions

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Default Access Permissions:

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Use the restricted access permission for view-only access to a collection in the Viewer. It allows you to restrict the collection down to the most basic level, limiting viewing resolution in the Viewer to size 5 (up to 3072 pixels on long side). No access granted to the Library settings and editing a collection in the Collection Manager.

• Good for granting public access to your collection and most often used with the Anonymous credential.

General

Use the general access permission for limited access to a collection in the Viewer and read-only access in the Library. This access permission allows image export of up to size 5 (up to 3072 pixels on long side) and the highest viewing resolution in the Viewer.

• Good for staff and students who need read-only access to the Library and typically used with the Local Users credential.

Cataloger

Use the cataloger access permission for extended access to a collection in the Viewer and Library. This access permission allows, collection level annotations, image export of up to size 5 (up to 3072 pixels on long side) in the Library and Viewer and the highest viewing resolution in the Viewer. It includes add, edit and save privileges for records and media items in the Library. It also allows add, edit and delete privileges for authorities as well as data export in the Library. Deleting records and media items is restricted with this access permission.

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• Good for administrators of the LUNA system and collection administrators (faculty, visual resource librarians, curators requiring a higher level of permissions). Most often used with the Administrator or custom credential.

Editing Access Permissions

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• Give your Access Permission a name to help you easily identify it (if creating a new access permission).

• Set the max export resolution for media items in the LUNA Viewer and LUNA Library to specify the largest size a user can download. (see size chart above).

• LUNA Collection Manager settings allow you to decide if a user can edit/save the collection properties.

• Set the Default Access permission for LUNA Viewer.
  

• Allow collection level annotations in LUNA Viewer (users with this permission can create annotations that are viewable by other users with access to this collection. If not checked, the user can still create annotations but they will remain private unless they share them via a media group or presentation).
• Max Viewable resolution for LUNA Viewer’s Detail View sets the maximum resolution the user will see when they select an item for Detail View (see size chart above).
• Assign the various permissions for Records, Media items and Authority Management in the LUNA Library.
  

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