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Frequently asked questions about the export feature:
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Make sure you choose an option for selection and format (csv or xml). Once selected, the options will turn white with black text. |
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If you plan to export large amounts of data, we recommend exporting in batches of up to 5,000 records at a time. See Setting a custom page size in the LUNA Library. |
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Dimensions for LUNA sizes 0-8:
| LUNA Sizes | Dimensions |
|---|---|
| Size 0 | up to 96 pixels on long side |
| Size 1 | up to 192 pixels on long side |
| Size 2 | up to 384 pixels on long side |
| Size 3 | up to 768 pixels on long side |
| Size 4 | up to 1536 pixels on long side |
| Size 5 | up to 3072 pixels on long side |
| Size 6 | up to 6144 pixels on long side |
| Size 7 | up to 12288 pixels on long side |
| Size 8 | up to 24576 pixels on long side |
Understanding Images sizes in LUNA
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So for example you original image has a dimension of 5000 x 4000 pixels. Your maximum export would be Size 6 (up to 6144 pixels on long side) and you would download a 5000 x 4000 pixel image. If you selected Size 5 you would download a 2500 x 2000 pixel image.
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If you have chosen in the Access Permission for the collection to check the boxes "Export JP2K" and/or "Export Source", you will have the option to export as JP2K or Source in the Export pop-up window. In the pull-down for Select a resolution size: you will see them listed at the end of the list.
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How do I export all the images in my collection (for large collections)?
The features of Export can only export 1 page of images at a time. Depending on the size of the images, a full page may be too many items to export all into one .zip file. We recommend you try to choose small batches to export. If you need to export your entire collection please contact support and we will help you find the easiest path to do this.
What is the Export status page?
This page shows all the exports you have done in the past as well as any now processing. If you setup an export, once it is done processing it will be available to download on this page by clicking the link. If you click the Info link it will pop up a message window telling you how many items are in the download file. You have the ability to delete past exports (click the trash can in the last column for the line you want to delete).
How do I access the Export status page?
You can access the Export status page by clicking on the Export button in the Library. When the dialog box opens simply click "Export Status" at the bottom of the box.
How do I export data and re-import it back into my collection?
The You can export the data as a .csv and .xml files that you export can be brought back into LUNA using the Uploader from the Tools menu. In the Uploader choose the collection you want to upload the file/records for. You can then search your computer and upload the .csv or .xml file. Be sure to check Settings right next to the Tools menu. In Settings you can decide what field you want to use as a linking field so the records you are importing will automatically link with the correct media items. For more information check the Uploader documentation.
You can re-import records via a .csv file and that will update the existing records. You can not re-import an xml file to update records.
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file from the Library and then re-upload the cleaned up data into the collection using the Uploader.
Start by going to the Library and selecting the collection. Next, select a group of records or all records and click the Export button. Check the box to Include All Fields and where it says “Also include the following internal fields” make sure to select Record ID. Click the Submit button to export your data.
After you have cleaned up the data within the file, you’ll be ready to upload it to the collection using the Uploader. The internal Record ID field is used to update the existing records so there is no need to delete the records. Once the data is uploaded it will replace the existing data with the new data.
In the Uploader, create a new batch and select the file to upload.
How do I set export permissions for a collection?
In the Administrator section of the Tools menu select the second tab "Access Permissions". Here you get to decide how much access you give out for each collection. Once you choose a permission to edit the very first item you can change is Max Export Resolution. Selecting "0" would only allow export of the thumbnail. Selecting "none" will not allow any export.
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You can choose to check the boxes "Export JP2K" and/or "Export Source". This will allow those options to be available when you export (in addition to the regular 0-8 options). |
What does it mean if I see "partially completed" on the export status page?
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