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Watch the Video:
| Widget Connector | ||
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Create a New Template
Under the Templates tab, click "New Template" (look for the blue button on the left). You'll be asked to give the template a name and description. This is helpful information if you're sharing the Collection Manager with others in your organization and think they could benefit from identifying and then using your template.
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To edit your data schema click on View/Edit schema to the right of Data Schema. When you're done editing, be sure to click "Back to Collection Properties".
The template that you based your data schema on will remain the same (under the Templates tab) and still be available to edit and use for other collections.
Fields, Field Groups and Authorities
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Field groups are just that- groups of fields, a nice way to organize common content. For example, you could have a field group called "Creator" and in this group would be fields related to "Creator", such as "Creator Date", "Creator Nationality", etc. In the LUNA Viewer the fields will always display grouped as a set.
To create a new Field Group click New Field Group
To add fields to a field group, click on the field group and then click New Field.
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When editing a Template you can go back anytime and change a Field Group to an Authority or do the reverse. However, when editing a Data Schema, field groups are permanent and can't be changed. |
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Repeating Fields
In the Record Editor, there are two ways to create repeating fields.
For a single field with repeating values, check "Multivalue" located in the field properties.
For multiple fields that repeat as a group, create a field group first and then add the fields to that group. In the example below you see a field group with the fields Title, Title Type and View repeated twice. Visit Record Editor help section for additional information on repeating fields.
In Library:
In Viewer:
Authorities
Authorities are a helpful way of providing data catalogers with a list of controlled vocabularies. This helps ensure data consistency across a collection. With the right permissions you can create new authorities, and upload a .csv list of authorities. Catalogers would then easily pick from the list of available data. Authorities are managed in the Library, and permission for managing authorities granted in the Administrator.
To create an Authority:
- Create and name a field group.
- Check the "Authority Field Group" box. All the fields in that field group will then be associated with that authority.
In the example below the "Location" field group is an Authority so the fields "City", "State of Provence", "Country" and "Country code" can all be populated with values from that specific "Location" authority.
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When editing a Template you can go back anytime and change an Authority to a Field Group or do the reverse. However, when editing a Data Schema, Authorities are permanent and can't be changed. |
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| Note |
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If you're not familiar with MARC records you might want to contact us for help. Please also read additional details on using MARC as source data in LUNA. |
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Understanding the deletion and renaming of fields in a Schema
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