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Templates are comprised of fields and sometimes of field groups. Often just having fields is enough. Field groups are just that- groups of fields, a nice way to organize common content. For example, you could have a field group called "Creator" and in this group would be fields related to "Creator", such as "Creator Date", "Creator Nationality", etc. In the LUNA Viewer these field groups will display and the fields will be listed below them.

Repeating Fields

In the Record Editor the only way to create repeating fields is if they belong to a field group. In the example below you see a field group with the fields title, data, date_details, type, format, description, and order repeated twice. Visit Record Editor help section for additional information on repeating fields.

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Authorities

Authorities are a helpful way of providing data catalogers with a list of controlled vocabularies. This helps ensure data consistency across a collection. With the right permissions you can create new authorities, and upload a .csv list of authorities. Catalogers would then easily pick from the list of available data. Authorities are managed in the Library, and permission for managing them in the Administrator.

To create an Authority:

1. Create and name a field group.
2. Check the "Authority Field Group" box. All the fields in that field group will then be associated with that authority.

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In the example below the "Location" field group is an Authority so the fields "City", "State of Provence", "Country" and "Country code" can all be populated with data from that specific "Location" authority.

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Authority Permissions

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Field Properties

When creating a data template it's important to think about what properties you will assign each field:

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